Writing an email can be hectic work, even though you are sending it to strangers.
As you have no idea if the stranger is going to understand or you get the response.
That’s why it’s important to start the email using the right greetings and intros.
Apart from this, the recipient gets the first impressions of you based on how you are writing the intro of your email.
To understand what can help and how you can do it the right way, here is what can help you.
How You Can Introduce Yourself In The Email?
Starting an email might seem like a not so big deal, but depending on what you choose, it can impact the rest of your messages.
To know how you should introduce the email, here is what you need to know.
Write A Compelling Subject Line
The subject line is important as it will persuade your special to click and open the email.
Having the right subject line can pique curiosity, unlike a message that they get from someone they know.
And there is no guarantee if they will open to read unless you have something in the subject line that holds their attention.
You can choose different lines based on what you are aiming for and the message of the rest of the email is.
For example, if you are sending email for networking
No such thing as free lunch, but or Can I buy you a beer
Apart from this, here are more lines you can use :
- Do you require an online course ( Add book name)?
- 50% growth in 2 months
- Curious to know about ( add company name ) working
- Are you looking for ( title of the job )?
Tailor The Greeting Depending On Situation And Industry
It might be something or even just one word but the greeting you choose can make a huge difference.
If you are emailing to a conservative industry like Government and Finance, you can choose the traditional way of greeting i.e. Dear.
But if you are emailing a relaxed industry like Fashion, Travel, or Tech, you can use greetings like Hey, Hello, and Hi.
Choosing the greeting which they are familiar with gives the impression that you have done your research.
Also refer to their first name, as is the norm that everyone uses. You can also use the last name if you are aware of that.
Keep The First Line For Themselves
The next thing is choosing the first line you write, the opening line you need to add should be about them.
It’s important that they know that they are getting something about it from the email once they end it.
Since it’s the first line of your introduction email, you need to establish relevance.
If it’s successful, if they find it interesting, they will keep reading it.
Here are some of the bad ways of writing first sentences such as :
- We never met, but I want to…
- You don’t know me…
- We are strangers but…
Well, it’s important to not highlight the point that you are a stranger, instead of making it about them. Don’t add something that is obvious, it’s important that you are direct and cut to the chase.
Apart from that, you should respect their time and do not make them feel bored.
Explain Why You Are Sending Email
Now when you stimulate your recipient’s interest and genuinely compliment, it’s important the dots.
For example, if you are setting up a networking meeting, and you want to know more about their role, and to get a job referral.
So when you start the email with the first line talking about their impressive work, the second line should be the consideration of a career and the reason for sending the email.
Also, they know about why and for whom this email is about.
Add The Value For Them
Before you go for anything else, it’s important that you are offering the value.
As for the principle of reciprocity, when people receive the value, they want to return it too.
If you fail to add value, you might lose your audience and break the confidence as well as trust too.
Add The Call To Action
The final step is to add the CTA, when you remove the friction as much as you can, so it can be easier for them to take the action that you want to do.
For example, if you want them to review the post, you can add the attachment, so they can read it immediately.
The point is to remove the unnecessary steps that they have to take.
Say Thank You Before Signing Off
Once you are done with all the necessary points, you don’t need to add more
The best email is when they are sweet, short, and concise.
Anything that is extra and underlay in detailing or information can reduce the recipient’s attention, and they will get distracted with what actually holds importance.
Do The Follow Up
If you are sending the introduction email, it is important to send a follow-up email.
So this can help in avoiding getting ignored emails and lack of responses.
There are different things that can help.
For example :
- Send the advice that can be actionable.
- Send the guide on how to do things, offer the follow-up
- Share the weakness that the business might have, and the solution identified.
- Share the news and articles related to the industry
- Respond to their social media messages and follow up
- Reference the blog they might write, ask questions related to it,
- Send them the invitation to the upcoming events.
- Bring the pain point along with the solutions.
Why It’s Important To Have The Right Email Opening Lines?
Well, there are different purposes of sending emails, however, no matter whatever your reason is, it’s important to have their attention.
And that’s why it’s important to have the email opening lines.
Apart from that, here are some of the basic reasons that you need the right email opening lines.
Making The Right First Impression
Whether you are targeting the audience or reaching to the new contact.
It’s crucial that you make the first impression good.
Equally, the subject line will be the first thing they are going to read, but they can get the right impression.
Setting The Right Tone
Your email opening lines are also important to set the tone for the conversation that you will do after that.
Depending on what circumstances it is, you can choose the tone seriously, something informal to the point so it can be lighthearted.
This will also set the tone for the message to your recipient.
Building The Personal Brand
You can choose the right opening lines, so you can design the shape of the personal brand.
Also, you can communicate with people on a regular basis.
Apart from that, it helps in setting the right tone for how the people will consider the rest of your conversation and interactions with you.
Having the right way of opening lines for the email can help you in finding a better and effective way to communicate.
Ways To Start Your Email With Opening Lines That Work
There are some of the tried and true business greetings that you get, they are helpful as it helps in connecting you with the targeted audience.
Here are some of the different opening lines and greetings you get that can help.
Hi Or Hey ( With Name )
Even if it is short and simple, you can start this with a sweet touch. Since “Hi” gives a friendly and innocuous vibe without letting the formality sacrifice.
You can add the person’s name so you can make it a bit more personal.
Depending on what you want, you can use the title, first name, and surname.
The next greeting you can use has the same purpose, adding the length of the word can make it more formal.
A vertige greeting is for handwritten letters, this is useful if you are writing a letter-like structure.
This one can be martian, but it can be acceptable as for the common email opening,
It’s best when you can introduce yourself for the first time, to reach out to someone, especially for the first time.
Starting The Formal Email
You can use the greeting, but you can add the industry sentences with the email starters in ideal ways.
Here is what you can use :
I Hope ‘Emails Finds You Well’
This one is a simple gesture that you can use for the good wishes that can instantly make the message a bit warmer.
It is vague but you don’t have to be personally involved in the life of the recipient and sacrifices the formality for being friendly.
Good Morning Or Afternoon Or Evening
You can use the shorter opinions, which is good for the better especially when you need to preserve the formality.
Allow To Introduce
Here you can use this if you are introducing yourself for greeting in your email.
Not just that, it helps in making the request more often.
Saying ‘ How Are You ?’
Even though you won’t get the answer, there are a lot of points that can help you in getting a bit personal.
Ask About Vacation Or Weekend
You can start with a question like: How was the vacation or weekend?
However, when you are using this opening line, make sure you don’t seem intrusive.
Ask About Week Is Going Smoothly
Even though you can come up with these questions and it can be intrusive, you can use lines like “ I hope the weekend is going well or smoothly for you “.
You can simply cut to the chase, and introduce yourself along with why you are sending the email.
A lot of professionals appreciate being direct and more direct, instead of dragging it out.
Formal Ways To Start The Email Response
Well, if you are responding to the email and need to modify the opening.
To be more formal email greetings, here are some of the responses that you can do.
Great To Hear From You
If you actually feel grateful for getting the emails, you can use this for the opening lines.
Say Thank You For Email
Even though it looks similar, you can express gratitude for helping. You can use the opening lines for thanking you for the email.
Say Thank You For Response
Situtaoily, you can get help by acknowledging your efforts in responding to email and reacting to the prompt.
Thanks For Being In Touch
Another variant of using the thank you, you can use this one opening line which gives you another perfect opening line.
Opening Lines For Follow Up Emails
There are different situations in which a response or invite the emails for the follow-up
This can be tricky, as here you require you to be balanced in outreach and restraint.
You can consider the opening lines like :
The Checking In
You need to add a bit more to make sure this works for you. However, this can help you in establishing the reason you are sending the email.
Follow Up With Email
You can use the opening lines like “ I wanted to follow up “, this gives the priority set, and highlights the main goal behind sending the email.
You can make the original message a bit more clear and avoid getting into any miscommunication.
Use The Recap lines
In case you are not sure if the person remembers what you did discuss about the meeting.
You can use the recap opening lines like “ As we talked or As we discussed in the last meeting”
Ask About Their Interest
If you are not really sure if the person is interested in continuing the conversation, you can add the opening line related to that.
Say Thank You For Time
Everyone’s time is important and that’s why you are required to express gratitude.
Informal Ways To Start The Email
If you know the person to whom you are sending the email to, or the company culture is relaxed.
Here is what you know about informal and creative ways of email greetings.
Say Congratulation On The Accomplishment
However, you don’t want to be involved in detailing personal life and professional success.
But if you are in an informal setting, it can help you in doing better. Congratulating people so they can read the email with a smile.
Talk About Family And Kids
If you don’t know anyone, this can be dangerous territory. And you should avoid it in a professional setting, but if you use the opening line to someone whom you know.
Talk About The Trip
If you know the person and know about the person whom you know.
You can ask about the trip and start the email.
Funny Opening lines For Emails
Well if you are trying to come across the emails where you need the opening line in a sociable and friendly setting, here are what you can use:
Countdown Until Friday
Also, for people who can’t wait to get Friday and count days, this might be a bit funny and a fresh way to start the email.
If you are sending the emails in huge volume, you can use this for highlighting obvious things about it. You can add the lines like “ Yep, it’s me. Again”
Reassurance To Keep It Short
Emails can be long and it takes time, a lot of people might skip them.
You can add reassurance like “ Don’t worry, it’s short” or “ Promise, this one will be brief”.
Yet Another Message
There are a lot of messages that might be inboxed, this message lets them know about the plight and how you understand it.
Hope, You Are Sitting Down For This
There are a lot of examples where you can find this kind of opening line.
You can use this especially if you are offering something surprising or exciting.
Or it can be important but make sure you are not using the line for gossiping.
Share The Inside Jokes
You can add the personal touch by using the inside joke as the opening line.
This can be your friendly boss or close colleague.
However, make sure that the rest of the content is not about something serious.
What Opening Lines You Should Avoid?
There are different rules when you are sending an email. This has the vitality to discuss the context.
There are some of the opening lines that you should avoid, using such lines can make the situation worse, and even harm the reputation.
Sending the wrong opening lines can jeopardize the message to your reception.
Misspellings Of Prospect Name
Wrong spellings can make you look not so professional, however, using the wrong misspellings of your prospect name can make the situation worse from the beginning.
Also seeing the wrong name can give the cold and prickly feelings, and set a bad tone.
Not just that, it shows that you don’t care about the details and didn’t proofread before sending the email.
If you have made any spelling errors in body messages, this can be forgiven.
But when you do an introduction, this is not forgiven.
Using The Nickname
Well, using the nickname after “ Hey” doesn’t give you the greatest result.
Even though you can use it for the people you are close with or have a casual and friendly relationship with.
But don’t do it for professional emails. Apart from this, if you don’t know their nickname, don’t do it on your own.
Using Cold And Lazy Phrases
Phrases like “ whom it may concern: are lazy choices, it can be cold.
Also, this is for mass messages or the complaint letters to be anonymous.
Using Dear Madam Or Sir
Do your research before you send the emails, make sure you know the name of the person or anything that can be substituted.
Here you can better start with something like, hello.
List Of The Opening Lines You Can Try On Different Situations
There are different situations in which you need the opening lines, to understand what you can use.
Here is what you can use :
If You Are Following Up
- I am just sending an email to check about it.
- As per the last conversation.
- To get the follow-up
- As we discussed
- Would you be kind to provide an update
- I am getting back regarding
- I wanted to draw the attention towards
- I wanted to float back to the inbox
If You Need It For Formal Mood
- Good Morning
- Good Evening
- Good Noon
- I hope the situation Is not too harsh
- I hope you are having a great week
- Allow me to introduce myself
- I hope your days are going pleasant
- I am extending my hand to the friendship
- I hope your weekend was great.
- I hope the week started out good for you
If You Are Going For Relaxed Greetings
- Thank you so much for your help
- Thanks for the prompt response
- It’s great to hear from you
- Thanks for reaching out
- I could get some good advice
If You Want To Lift Spirits
- I hope your week is only mildly boring
- Hello, I am from the other side.
- Hello, Mic testing
- I hope you had your morning coffee
- Hi, its me again
- And, another mail
- Happy not so Monday
If You Are Looking For Engagement
- Hello fellow
- Dear John ( add their name )
- Did you know
- I saw this post on
- I noticed how well you perform
- I noticed that ( add company name ) is ( add news about the company
- I saw the ( activity you researched). How is that going for you?
- Here is the quick question
- Can you do a favor?
If You Are Replying Emails
- Thanks for the response
- Thanks for getting back
- Thanks for the update
- It was great to hear from you