Interview Confirmation Email: 5 Free Templates

In any firm or organization, interviews are taken to hire competent, skillful candidates and sometimes, an interview can be taken early as well, i.e., before the scheduled date.

If you are thinking about framing such a mail, informing about the interview confirmation and other related details, then make sure to go through this sample of mine as referring to it. You will be able to get an idea of how to frame the mail in a short and precise way.

Letter Template: 1

Interview Confirmation Email

[Name of the sender]

[HR of the respective company]

To,

[Name of addressee]

Subject: Interview Confirmation 

Dear [mention name of the candidate]

This is to inform you that your interview for the [mention Job title] position that we had arranged for [mention date and time.] has been confirmed.

We are happy to inform you that due to some reason, our hiring procedure has changed, and we have decided to put this interview as soon as possible. We were very impressed with your application and seeing to your qualification, so we would like to conduct this meeting at the earliest. We’ll keep you posted on any updates regarding this interview. Till then, prepare yourself properly and don’t panic. Have confidence in yourself.

Once again, thank you so much for your interest and time in working with us at [mention company name]. We are looking forward to meeting you in person. Keep preparing for the interview. All the details regarding the interview have been enclosed with this email; please find the attachment for your reference and prepare yourself accordingly.

If you have any further queries, you can reach us at [mention phone number] or through an email [mention email address].

Sincerely,

[Sender Name]

Letter Template: 2

Interview Confirmation Email

To,

[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub- Interview confirmation letter.

Dear, [ mention the name of the recipient]

With great enthusiasm, I [ mention your name] in the position of [ mention the position] at our esteemed company that is [ mention the company] want to state that your interview for the job of [ mention the post] has been scheduled. You can take this letter as a confirmation.

Your interview is on [ mention the date] at [ mention the place], and timings for the same are from [ mention the starting time] to [ mention the ending time], and you have to appear 15 minutes before the actual time. After going through your resume, we are very impressed by you, and you are exactly what our esteemed company that is [ mention the name of the company], is searching for this post; that’s the reason why we are conducting this interview so early. We are going to update you with all the necessary details till you prepare yourself so that you can perform well on the day of your interview.

It is really nice that you chose to work with our esteemed company, that is [ mention the name of the company]. We are looking forward to having a meeting with you. The list of documents that you need to carry on the day of your interview is attached so have a look at the paper. If you have any queries regarding the same then kindly contact us through our contact details mentioned below. Thank you so much.

 With regards, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

Letter Template: 3

Interview Confirmation Email

To,

[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub- Interview confirmation letter.

Dear, [ mention the name of the recipient]

With great pleasure, I [ mention your name] in the position of [ mention the position] at our reputable company that is [ mention the company] want to convey that your interview for the job of [ mention the post] has been fixed. You can take this letter as a confirmation for your interview.

As we scheduled your interview, it is on [ mention the date] at [ mention the place] and the timings for the same are from [ mention the starting time] to [ mention the ending time] and you have to appear 30 minutes before the actual time to complete all the formalities and paperwork.

After going through your resume, which you have submitted to our esteemed company for this post, we find it very impressive and you are exactly what our esteemed company that is [ mention the name of the company] is looking for in this post, that’s the reason why we decided to arrange this interview so early so that you can start your work as soon as possible. 

 We are going to give you all the necessary details till you prepare yourself so that you can perform well on the day of your interview. Prepare yourself well so that we do not get any chance to reject you, and you will be selected for this job.

We were searching for the exact candidate who has the proper qualifications and experience for this job, and we are delighted that you chose to work with our esteemed company, that is [ mention the name of the company]. We are looking forward to having a meeting with you.

The list of documents which you need to carry on the day of your interview is [ mention the documents which a candidate needs to carry]. If you have any queries regarding the same then kindly contact us through our contact details mentioned below. Thank you so much. Hope you will cooperate with us, and we want to see you on our team soon.

 With regards, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

Letter Template: 4

Interview Confirmation Email

To,

[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub- Interview confirmation letter.

Dear, [ mention the name of the recipient]

On behalf of our esteemed company that is [ mention the name of the company] , I [ mention your name] in the position of [ mention the position] at our esteemed company that is [ mention the company] want to state that your interview has been scheduled for the post of [ mention the post] at our reputable company that is [ mention the name of the company].

As we have given the confirmation for your interview, it will be on [ mention the date] at [ mention the location] and the timings are from [ mention the starting time] to [ mention the time] but you have to appear at the location before 45 minutes to complete the initial procedures.  

After going through your resume which you have submitted on the site of our company we are very impressed by you and you are exactly what our esteemed company that is [ mention the name of the company] is searching for this post, that’s the reason why we are conducting this interview so early. As you have some time before the interview, be prepared for the big day. 

Hope you know everything, like the dress code and documents which you need to carry, but still, I am attaching a paper with this letter in which everything is written. We are going to update you with all the necessary details till you prepare yourself so that you can perform well on the day of your interview.

As our company is new, we are searching for some good candidates who can take this company to greater heights of success and glory. That’s why we are very happy that you chose to work with our esteemed company that is [ mention the name of the company]. We are looking forward to having a meeting with you. 

The list of documents that you need to carry on the day of your interview is attached so have a look at the paper. If you have any queries regarding the same then kindly contact us through our contact details mentioned below. Thank you so much. Your cooperation and support are highly appreciated.

 With regards, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

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