Out-of-office email examples: 5 Most Unique Templates

When you don’t bother to produce an out-of-office message or it is vague or lacking, it can lead to issues both while you’re away and when you go back.

For instance, your office coworkers and clients may send you several emails if you don’t specify the precise dates you’ll be away, filling your inbox and making it harder for you to catch up when you return.

Out-of-office email examples: 1

Dear [name of the recipient]

I appreciate your message. I won’t be back in the office until [Mention the date] and will only have sporadic access to email during that time. Please get in touch with our advertising agent, [Mention the name of the company],[Mention the number], if you require immediate assistance.

If not, I’ll reply to your email when I get back. While swimming and surfing in the sun [Mention the place], I’m currently [Mention the name]. But I’m not reading or answering emails; that’s one thing. Please email [Mention the name] at [Mention the email address] if you require assistance right now. Otherwise, I’ll react to your email on [Mention the date] when I return to [Mention the place].

I won’t be back in the office until [Mention the date], but I will reply to emails then. I’ve uploaded duplicates of the [Mention the name] project’s blueprints to the server in the current project folder in case you require them. Please get in touch with [Mention the name] if you require urgent assistance.

I appreciate your message. I’m not at work because I’m in [Mention the name], for the annual meeting of the [Mention the job position]. If you require immediate assistance, please get in touch with my assistant or [Mention the phone number].

I’ll be periodically checking my email. I’d love to connect with you if you’re also in [Mention the name] this week! Visit me at booth [Mention the number] or call me at [Mention the phone number] on a cell phone.

Regards,

[Name or company of the sender]

[Signature or logo of the sender, if any]


Out-of-office email examples: 2

Dear [name of the recipient]

I appreciate your email. I will have restricted or no access to email while I’m away from the office from mm/dd to mm/dd. Please get in touch with [Mention the name] at[Mention the email address] or [Mention the phone number] if this is urgent.

When I go back on mm/dd, I’ll try my best to get back to your email as soon as possible. I presently have restricted or no access to email because I won’t be back in the office until mm/dd. Please get in touch with [Mention the name].

Did you know we provide a weekly or monthly newsletter in the interim? Yes, you heard correctly. Your inbox will receive a weekly dose of all your favorite [Mention the name of the company] material.

Please subscribe to our newsletter here to make sure you don’t miss any of the exciting news. I’m currently not in the office and won’t be back till mm/dd. Fortunately for you, our resources are always available, and I believe you would love our fantastic booklet, whitepaper, or infographic about [Mention the name of the title].

Thank you for contacting me. I regrettably have little to no access to email when I’m away from the office from mm/dd to mm/dd. If your query can wait, I’ll get to the emails I neglected to answer when I get back on [Mention the day].

If not, get in touch with [Mention the name], and they’ll look after you. Did you send me an email regarding [service you offer]? Great! Read what some of our clients have to say about their wonderful experiences. [Link to case studies or client endorsements]

I’ll make sure to reply to you on mm/dd after I come back.

Regards,

[Name or company of the sender]

[Signature or logo of the sender, if any]


Out-of-office email examples: 3

Dear [name of the recipient]

I’m considering applying for the full-time [Mention the job position] position listed on (Website). My résumé is enclosed for your review. In [Mention the date], I earned a [Mention the degree] degree.

I’ve had seven years of administrative experience since then. I’ve steadily acquired a solid foundation of knowledge about the many activities and responsibilities expected of an office assistant during that time.

For instance, I have designed a suite of productivity tools to keep an office organized and on track, and I am now quite familiar with [Mention the name of the company] and other office management software.

My experience at [Mention the name of the company] as a head office assistant has equipped me to handle the demands of a supervisory position in a formal office setting. One instance of how I went above and above as an employee is when I made data retrieval easier for my bosses, saving the business [Mention the amount] in annual labor expenditures.

Additionally, I was in charge of managing and training a team of three permanent clerks and four interns. I think that with my established managerial qualities and cost-cutting skills, I can make a significant contribution to your business and be a valuable employee.

At Land’s End Industries, where I also worked, I managed payroll for over 60 employees, fielded [Mention the number] calls on an average day and used innovative service methods to train staff to increase customer satisfaction by [Mention the percentage].

I gained a reputation for taking the initiative, accepting challenges, and getting things done throughout my employment. If I ever got the chance to interview you in person, I would be over the moon. Please don’t hesitate to get in touch with me as soon as possible. I appreciate your consideration.

Regards,

[Name or company of the sender]

[Signature or logo of the sender, if any]


Out-of-office email examples: 4

Dear [name of the recipient]

I have more than [Mention the number] years of experience working in corporate settings with a huge staff of over [Mention the number] people as a results-driven office staff professional.

The [Mention the job position] of [Mention the name of the company], our common friend [Mention the name], suggested that I apply for this position after looking through my resume and work samples.

My work at [Mention the previous employer] involved finding and deploying a new digital productivity software platform, which contributed to a [Mention the percentage] improvement in total office productivity.

Additionally, this platform contributed to annual operating expense savings of about [Mention the amount]. I appreciate your email. Since I’m not in the office right now, I can’t personally respond to your mail. I won’t be around (when your absence begins) till (the time your absence finishes). As soon as I get here, I will respond to your email.

I am convinced that I will be the ideal complement to your team, given the mix of my Office Staff skills and your business’s dedication to providing great customer service. Every weekday from [Mention the time] am to [Mention the time] pm; I am available for calls, online meetings, and in-person interviews. My workplace phone number is [Mention the phone number] , so you can call me there.

I appreciate you emailing me. Since I’m not in the office right now, I can’t personally respond to your mail. Here is an emergency number you can call if the situation is urgent:

Contact information for that person, including name, email address, business phone, etc. I won’t be here until (the day your absence finishes). As soon as I return to work, I’ll be in touch. I appreciate your patience and tolerance.

Regards,

[Name or company of the sender]

[Signature or logo of the sender, if any]


Out-of-office email examples: 5

Dear [name of the recipient]

I appreciate your email. I’m not in the office right now, and I won’t be at/going to [the time period of your absence]. Do not hesitate to contact me on this Facebook page if you need something right away [or other social media pages where you will be available].

Additionally, you can reach the business by using this website [link to the company website]. Sorry if this has caused you any trouble. I’ll be in touch right away. Thank you for your patience.

This is the only message I can send because I was abducted by aliens. They promised to drop me off at work again [the date of your return]. Here are some contacts in the interim if you’d want to get in touch with someone else who is still at my beloved workplace [contact details].

Since I’m not in the office, I can’t personally respond to your email. I won’t be here until (the day your absence finishes). Make careful to let this individual know about any critical matters. You should definitely look at this in the interim [link, invitation]. Email send me your thoughts.

I appreciate your contact, but I apologize for not responding sooner. I won’t be in the office for [the time period]. If my assumption is true, you are emailing me for details regarding [the subject matter].

I’ve included some helpful files in the attachment, and you should absolutely check out the links here. I hope I might be of assistance. To prevent you from getting upset with me, I’ve attached a picture of an adorable puppy I discovered online. You can also get in touch with my partner through the information I’ve provided if you need to talk about any urgent matters. I’ll be back shortly.

Regards,

[Name or company of the sender]

[Signature or logo of the sender, if any]


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