Reference Email Example: 5+ Most Popular Templates

A reference letter is a written endorsement of a person’s character and qualifications. When a coworker, former team member, student, or acquaintance requests a personal recommendation, use this sample reference letter template.

Make careful to customize this reference letter template with particular instances from your interactions with that individual.

Email Samples to Use When Asking for a Reference

Reference Email Example: 1

Dear [mention the name of the recipient]

I strongly recommend [mention the name] for admission to the University of [college or university name]’s College Scholars Program.

During [name]’s [number of years] years at [school name] High School, I taught several English classes to him, including AP English, in his junior year. [Mention the name] demonstrated in our classes a degree of originality, humor, and analytical thought that is uncommon among high school kids.

His writing and research abilities are absolutely exceptional—for his major essay project in AP English, he studied and published a great examination of visual imagery in [name]’s works.

[Name]’s broad intellect is such that he would be bored by most freshmen and sophomore-level Liberal Arts courses. He is prepared to take on and excel in upper-division classwork, and he has the self-motivation to design and carry out an individual honors course of study.

[Name]’s academic strengths are complimented by his demonstrated leadership abilities. He was our band’s drum major for [number of years] years, as well as Vice President of the Student Council and Editor of our high school yearbook. He is also quite involved in his church and the Student Coalition.

Please let me know if there is anything else I can do to help [Name]’s application to the College Scholars Program.

He has a unique spark, and I am confident that he will make a significant contribution to making our world a better one.

Regards,

[Mention the name or company of the sender]

[Mention the signature or logo of the sender, if any]


Reference Email Example: 2

Dear [mention the name of the recipient]

As [mention the name of the recommended person]’s teammate at [mention the name of the company or organization] Agency for the past [mention the total number of years] years, I’ve benefited from his creative problem-solving and tireless work ethic. Commitment to doing whatever it takes to develop a product that will transform the customer’s vision into reality. [Mention the name of the recommended person]is personally responsible for increasing client retention by [mention the percentage] percent, and I know for a fact that his reputation and commitment helped the company bring in several significant new clients, the most apparent example being Wakeup Soda. (Remember the billboards that everyone was raving about this summer? That was his project.)

[Mention the name of the recommended person]is a colleague who is extremely giving with his time and talent, which encompasses everything from [mention the total number of years] of years of management experience to expert-level knowledge of InDesign, Illustrator, and Photoshop. Aside from that, as a coworker, I have to mention that his sense of humor and good attitude make long nights and tight deadlines much easier on his team.

I strongly recommend him for the position you have available. It is a position that is quite comparable to the one he presently holds here, and she is well suited to the challenges it presents. [Mention the date or month’s name] is a wonderful young lady, and everyone here wishes her well with her relocation to [mention the name].

I’d be pleased to answer any questions you have regarding his unique talents and experience.

Thank you and best wishes.

Regards,

[Mention the name or company of the sender]

[Mention the signature or logo of the sender, if any]


Reference Email Example: 3

Dear [mention the name of the recipient]

It gives me great pleasure to recommend [mention the name of the person who is recommended by the sender] for a position in your prestigious organization. [Mention the name of the person who is recommended by the sender] and I have known each other for more than [mention the total number of years] years, during which time he worked as a communication executive at my office.

During the time he worked with me, I was really impressed with [mention the name of the person who is recommended by the sender]’s attitude and efficiency. [Mention the name of the person who is recommended by the sender] is both intelligent and professional. I am convinced that he will demonstrate a high level of commitment and diligently carry out his job tasks and obligations in your organization. He is a quick learner who can absorb vast amounts of information. [Mention the name of the person who is recommended by the sender] has shown the capacity to articulate knowledge and thoughts beautifully in both written and conversational modes.

[Mention the name of the person who is recommended by the sender] has also been effective in his efforts to involve the media in our outreach initiative. He has persuaded editors to publish his interesting press releases and articles in their periodicals. Mr. [mention the name of the person who is recommended by the sender] is not afraid to take risks or work long hours. He is gregarious and eager to reach out to others and involve them in projects. I really admire his teamwork and commitment to assisting the office in better serving its stakeholders.

Mr. [mention the name] comes highly recommended by me. I am convinced that he will immediately establish relationships with your team and stakeholders.

Regards,

[Mention the name or company of the sender]

[Mention the signature or logo of the sender, if any]


Reference Email Example: 4

Dear [mention the name of the recipient]

It gives me great pleasure to provide [mention the name of the person who is recommended by the sender] my unequivocal endorsement for the role of [mention the recommended job post] at [mention the name of the company or organization].

[Mention the name of the person who is recommended by the sender] worked with [mention the name of the company or organization] for [mention the total number of years of experience of the recommended person] years, finishing in [mention the date or period]. I had the privilege of witnessing her progression from marketing trainee to professional development marketing specialist throughout this time. [Mention the name of the person who is recommended by the sender] is a dedicated expert who understands the project’s objectives and is capable of carrying them out while meeting tight deadlines.

I was particularly pleased by [mention the name of the person who is recommended by the sender] abilities to support the marketing team’s outreach and growth, as well as to increase brand visibility through new partnerships.

[Mention the name of the person who is recommended by the sender] was very skilled at locating and obtaining press publicity for our new product offering. I propose [mention the name of the person who is recommended by the sender] for the position of marketing assistant, where she can use her skills and proven business acumen in marketing.

If you have any queries concerning [mention the name of the person who is recommended by the sender]’s abilities or job experience, please contact me.

 I am happy to go over why I believe she is an excellent fit for this organization further.

Regards,

[Mention the name or company of the sender]

[Mention the signature or logo of the sender, if any]


Reference Email Example: 5

Dear [mention the name of the recipient]

When I hired [Mention the name] [number of years] years ago as a customer service agent in [company name]’s call center, I was immediately pleased by her energy, communication skills, and professional approach, and I am delighted to be writing this letter of recommendation.

[Mention the name] continuously displayed all of these skills and more during the [number of years] years she reported to me (I have since moved on to a new department), and I wholeheartedly recommend her for any customer service position.

[Mention the name] is dependable, dedicated, and always cheerful. Her ability to soothe irate or disgruntled consumers is unrivaled, and it is because of her skill in this area that I have regularly requested her to train new call center personnel.

[Mention the name] multitasks well and can handle a large volume of work. Her weekly call center KPIs (including customer satisfaction, call volume, and response time) were consistently met or exceeded, and her daily written reports were accurate and complete.

[Mention the name]’s team player mindset, eager embrace of change, ability to work with minimum supervision, and unwavering commitment to surpassing customer expectations were particularly valuable to me as a former call center manager. Customers frequently expressed their appreciation for [mention the name]’s exceptional level of service, professionalism, and follow-through.

[Mention the name], who is organized and hardworking, quickly acquired unfamiliar technological systems and software when she first started with [mention the name of the company or organization], and she also attended optional professional-development seminars offered by the company.

Regards,

[Mention the name or company of the sender]

[Mention the signature or logo of the sender, if any]


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