Rejection Email Example: 5+ Best Templates

An official email letting job candidates know they have been passed over for the next round of the hiring process is known as a candidate rejection email. It’s crucial to remember that ignoring a rejected prospect could harm your employer brand and ruin your company’s candidate experience if you’re debating whether to send a rejection email. 

Rejection Email Example: 1

Dear [name of the recipient]

We appreciate you taking the time to think about [Company name]. We wanted to let you know that for the [Job title] position, we have decided to move on with a new applicant. [Optionally, provide applicant evaluations from the hiring procedure for those who might be appropriate for upcoming openings]. Your abilities and successes left a lasting impression on our crew. [It’s preferable to mention anything that caught your attention especially]. We believe you might be a good fit for additional upcoming positions and will contact you once we do.

We’re expanding quickly, and we’ll soon be hiring for comparable positions. You should follow us on social media [insert a link to your social media accounts here] and keep an eye on our careers page for updates. We hope your future initiatives go well for you. Unfortunately, we would be unable to move further with this. We could identify someone who nearly fit our needs from among the many outstanding applicants we had on hand, including you. 

We were eager to meet you and were impressed by your profile. Keep an eye on our [Mention the name] and submit an application for any future openings. We pledge to contact you as soon as we identify the position that is the closest fit for you. We wish you well in finding a job and in all of your future professional efforts.

Regards,

[Name or company of the sender]

[Signature or logo of the sender, if]


Rejection Email Example: 2

Dear [name of the recipient]

We value the time you have spent going through our employment process up to this point. Unfortunately, we’ve had to decide not to move forward with your application. Given the importance of the position, we have chosen to keep looking for someone with more insert what you were hoping to find in the candidate but did not. Your emphasis on the candidate’s promising qualities was well-liked by our crew. Because of your extraordinary ideas, insights, and temperament, you stood out from the pack. Shortly, we hope to be able to work with you.

[Mention the company name] appreciates your interest in the [Mention the job position] role. We value your time in coming to our offices and speaking with our staff. We value your time in coming to our offices and speaking with our staff. Although we were impressed with your skill set, particularly in [insert specific talents you wowed us with], we have decided to go on with another applicant with greater leadership experience.

We have decided to move forward with another application that has more leadership experience at this time. We were impressed with your experience and industry understanding, though, and we think you’d make a terrific addition to our company’s culture. We hope you’ll think about applying again when we post a few sales openings in the upcoming weeks. Otherwise, we wish you luck in all of your professional efforts.

Your interest in [Company] is greatly appreciated, and we hope you’ll keep in touch. If we have another available position that interests you, don’t hesitate to contact us. We urge you to join our talent network and connect with us here to remain informed about current job openings and to ensure that you’re included in our hunt for future outstanding prospects. Access to Talent

Regards,

[Name or company of the sender]

[Signature or logo of the sender, if]


Rejection Email Example: 3

Dear [name of the recipient]

I appreciate you taking the time to talk with me about [Mention the Job title] position. We regretfully opted to go forward with other applicants whose abilities and experience better suit our needs at this time, even though I was impressed with your qualifications and experience, especially [information you gained in the interview]. We appreciate your interest in [Mention the name of the company] and the position you applied for, [Mention the Job title]. Despite being impressed by your credentials, we regretfully choose to move forward with other candidates whose current qualifications better suit our needs.

We appreciate you coming to our team’s meeting to discuss the [Mention the job title] position at [Mention the business name]. Learning more about your abilities and achievements was a delight. Sadly, our group decided not to take you into account further. The competition for jobs at [business name] is often fierce, and we frequently have to make challenging decisions among many qualified individuals. Given the opportunity to learn more about you, we will retain your resume on file for potential opportunities that more closely match your qualifications.

Your interest in [Mention the name of the company] is greatly appreciated, and we hope you’ll keep in touch. If we have another available position that interests you, don’t hesitate to contact us. We urge you to join our talent network and connect with us here to remain informed about current job openings and to ensure that you’re included in our hunt for future outstanding prospects.

If you have any specific inquiries regarding evaluating your application or interview, I would be pleased to respond. Once again, we appreciate your interest in [Mention the business name] and wish you the best of success in your job search.

Regards,

[Name or company of the sender]

[Signature or logo of the sender, if]


Rejection Email Example: 4

Dear [name of the recipient]

We appreciate you coming to our team’s meeting to discuss the [job title] position at [business name]. Learning more about your abilities and achievements was a delight.

Sadly, our group decided not to take you into account further.

I would like to express my gratitude for your interest in the RPN post at Anytown General Hospital and for your time and effort during the interview. Sadly, we won’t be extending the job offer to you. Although we are quite impressed with your educational background, we have chosen a candidate with more practical experience. Your résumé will be kept on file, and we’ll keep you in mind if any further positions open up. We hope you will submit another application to Anytown General Hospital once you have obtained some experience through volunteering or another job opportunity.

The competition for jobs at [business name] is often fierce, and we frequently have to make challenging decisions among many qualified individuals. Given the opportunity to learn more about you, we will retain your resume on file for potential opportunities that more closely match your qualifications.

We value your time applying for the [job title] vacancy and your interest in [business name].

Although we ultimately chose another applicant, we want to thank you for speaking with our staff and allowing us to learn more about your qualifications.

More vacancies will be advertised in the upcoming months. We sincerely hope you’ll keep us in mind and welcome your subsequent applications.

We wish you well in your job search and all future professional efforts.

I appreciate your time, interest, and work on behalf of Anytown General Hospital, and I wish you luck in your future professional pursuits.

Please don’t hesitate to call me at [number] if you have any questions.

Regards,

[Name or company of the sender]

[Signature or logo of the sender, if]


Rejection Email Example: 5

Dear [name of the recipient]

We appreciate your interest in our business and the manager position. We appreciate you taking the time to consider our candidates. We regret having to let you know that your appointment as a manager has not yet been confirmed with us. However, given your academic qualifications, we are pleased to inform you that you will be given a [Mention the job position] position with our business. To fill the position of [Mention the job position], we would like you to start on [Mention the date]. We warmly welcome you if you are still looking for a better job while we wait for the upcoming selection procedure. We want you to reapply for the same position.

It was difficult for us to choose just two applicants from a field of twenty. But we’ve finally come to a conclusion. We regret to notify you that we have chosen to go with other candidates because they have more experience than you after seeing such fierce competition. For us, those applicants are a good fit. We appreciate all of your hard work, time, and effort. We appreciate you taking the time to visit us and speak with us. We send our best wishes for continued success and good fortune.

We regret to notify you that, in light of the most recent survey, we are unable to approve as many credit applicants. We make an effort to keep our prices fair and competitive. We promise that after you comply with our terms after engaging in sustained commerce, we will approve the same even though we are not in a position for approval right now. We are seeking a place with a solid history and a thriving business. I’d like to thank you on behalf of [Mention the name] for your efforts and valuable time. We’re wishing you luck for a good future. If you have any questions, kindly let us know and call us at [Mention the phone number].

Regards,

[Name or company of the sender]

[Signature or logo of the sender, if]


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