Respectfully Email Closing: 8 Templates and Emails

As the name suggests it is an email that is closed with respect, which means that it is not a personal email it is something you send to someone for your job or something formal. Here are templates for the same, you can have a look at them.

Letter Template: 1

Respectfully Email Closing

To,

[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub-  Respectfully email closing.

Dear, [ mention the name of the recipient]

 On behalf of our reputable company that is [ mention the name of the company] we are very sorry for the inconvenience which we did unintentionally, we know that this is too late to respond but for some technical issues, we were unable to reach any of our customers.  We had no intention to make you wait for our mistake. I hope you are understanding our situation. We are responsible for this and we will try our best to make it right and satisfy you.

As per your complaint, we understood what you were trying to say and figured out what can be done to make it right. There are two options which can be done first is either you can have a free service for the same or you can get the refund back. In addition to this, you can suggest what else we can do to make it right.

With this letter you will find a form where you have to choose one option and send it to our company’s address before [ mention the date]. I believe this will resolve your problem and will gain your trust again. Kindly send your response as soon as possible.

Thank you for reaching out and for your patience. Hope you are satisfied with the solution. If you have any queries regarding the same then kindly contact us through our contact details mentioned below at your own convenience. Your cooperation and support is highly appreciated. We are sorry for the inconveniences which are caused by our negligence. Thank you so much for your time.

With respectfully, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

Letter Template: 2

Respectfully Email Closing

[Mention the date]

To,

[Mention the name of the hiring manager]

[Mention the name of the company]

[Mention the address of the company]

Dear Sir/Ma’am,

I [ mention your name] want to convey to you that as your firm is hiring a scooter trainer, I would like to be part of this esteemed firm as a scooty trainer. I believe that this position will definitely suit me as per my education. I can do my best in this job according to my potential.

I have the proper qualifications which are required for this job role and I gained experience by working in an esteemed firm named [ mention the name of the firm]. As this form is a developing firm so I believe that working in this firm will definitely boost up my career.

Previously, I was appreciated by my seniors for my performance, as the candidates which are trained by me are performing well in their jobs and adding value to the company. 

Necessary documents are attached with this application so you can have an Idea about my work experience and qualifications. Hope we will be discussing the role soon. You can contact me at your own convenience. It would be really great if you consider me for this post in your company.

With respectfully [ Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details of the sender] 

Letter Template: 3

Respectfully Email Closing

[Mention the date]

To,

[Mention the name of the hiring manager]

[Mention the name of the company]

[Mention the address of the company]

Dear Sir/Ma’am,

As I got to know that your company has a vacancy for a security guard.I got very excited when I read the job description and requirements of this job because it is exactly what I wanted for a long period of time. This role is perfect for me, I will fit in this job.

 I have done my higher studies from [ mention the name of the institution] in the year of [ mention the year] and then did my training from [ mention the name of the institution] for [ mention the years] after that I worked as an intern in [ mention the name of the company].

 I assure you that I will do all the duties responsibly and will not give you any chance to complaint. Apart from the qualities of a security guard I have additional qualities like time management, leadership qualities and goal-oriented which will actually help the qualities of a security guard to work well in your company. Your company will have me as an asset.

I believe you will accept me as a security guard in your company. I would really love to work for a company like this and I would be really grateful if you consider me for this job. You can contact me at your own convenience through my contact details mentioned below 

With respectfully,  [ mention the name of the sender]

[ Mention the address of the sender]

[Mention the contact details of the sender]

Letter Template: 4

Respectfully Email Closing

[ Mention the date]

To,

[Mention the name of hiring manager]

[Mention the name of the company]

[Mention the address of the company]

Dear Sir/Ma’am,

I got to know from my friend that you company is searching candidates for the post of secretary, I am really excited as this is the job which I was looking for so long that matched with my skills after reading the job description and requirements, I am really excited to work in this post at your esteemed company.

I have completed my educational life from 

[ Mention the name of the institution] and it is a famous institution which actually enhanced my skills and knowledge in this field and I have been a secretary in many companies like [ mention the name of the company] for several years. I have gained experience from there and now I am ready to be a part of this company as a secretary.

 You can trust my caliber blindly because once I got selected for this job I will definitely not give you any chance for complaints because I will be dull determined towards my role and will give my 100% to this job as this job is one of those which I wanted so badly.

My contact details are mentioned below, so you can contact me for this discussion at your own convenience. I hope that I will be working in your company soon as a secretary. I believe that this job is for me and I am confident that I will be selected for this post.

With respectfully,  [ mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details of the sender]

Letter Template: 5

Respectfully Email Closing

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Requesting for approval for Application. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

The purpose of writing this official letter to you is to request for granting approval for implementing new marketing strategy. It was yesterday, I had a meeting with the team members of [department name] led by [team leader name] to set up the new, marketing plan.

Once we get a legal nod or legitimate approval in form of stamped document from the legal firm, we would be able to start our respective work. Your approval will ease our path to start working with the clients in an authentic way and that using the process of retargeted advertising. In fact, there is a need to follow up the clients with whom we have not completed the business related conversation. 

I do know that you are looking for fetching returns through this form of advertising. I will definitely meet the target of the company and accomplish goals in increasing the productivity. 

And so I am very much eager to get approved from your end so that we can start the work. I do not have time to waste further. 

Currently, I do have a team of [number] people who are well skilled to handle the project of retargeted advertising.

In fact, I am sharing the names of the team members who will be part of the project. The names are given below:

[Mention the names of the people participating in targeted advertising].

I have explained the terms and conditions to them. I have attached the terms and conditions with this letter. I would request you to read them properly.

I am quite aware of the fact that you might be looking for functional capabilities of this new project. I am sending a budgetary plan for your revision and approval from your end.

If you can send the consent to start the work then it would be better for everyone. It will save company’s time and money. 

Thanking You,

Respectfully Yours,

[Mention the of the sender]

[Mention the phone number]

[Signature]

Letter Template: 6

Respectfully Email Closing

To,

[Name of the sender]

[Designation of the respective person]

[Name of addressee]

Subject: Requesting for permission to do job

Respected Sir/Madam,

I am writing this letter to bring your kind notice that I [your name], with enrolment id as [number], studying in [faculty name] faculty] from [university name]. I am regular student. Last year, I had been topper in the batch. Right now, I am a final year student and I had applied for the job and successfully got through the interview at [company name] in the position of [position].

I have got a salary package of $[amount] in this particular company. I have got the offer letter with me and I have attached the copy of the offer letter for your better understanding. I would request you to kindly go through the offer. 

As you know and have in your records that how I have successfully passed all the semester exams and now I am in final semester and it is becoming necessary for me to implement my skills in the right direction and also gain financially to support my family.

In the meantime, it would not hamper my classes in this college because my working hours will be between [starting time] and [ending time]. As mentioned in the offer letter, I will get two week offs as per my choice. 

I promise that I will regularly attend the classes and complete the final year project.  I will surely not do anything to harm my career.

Finally, I am requesting for a legible permission from your end. I would be grateful that you give in writing about giving me an approval to work in [company name]. It will be as great opportunity for me to gain practical experience of the industry and also theory. In fact, I am sure that my work experience will boost my confidence to clear the final semester also. 

Kindly approve my request and grant me to work in [company name].

Thanking you,

Respectfully Yours,

[Name of student]

[Enrolment no.]

[ College name]

[ date]

Letter Template: 7

Respectfully Email Closing

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Requesting for the job interview.

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I am writing this letter to state my interest for working in [company name] in the position of [position] at [company name]. This letter of mine is in response for the advertisement posted by your company for the requirement of an appropriate candidate in the department of [department name].

I am very eager to come for the interview at [address of the company name] which is scheduled to happen at [time] on [interview date 1] and interview date 2].

I will be definitely being on time as per the interview schedule mentioned on [jobsite].

I have got the information of the vacancy in your company through this online jobsite on [mention date]. 

I know that I am the worthy candidate to occupy the position of [position] at your esteemed company. I have the necessary qualifications and experience to fulfil the target of the company. I do have the appropriate skill sets and so competent enough to qualify for both the written and oral interviews.

I am confident that I will be able to give the best shot in the interview as I am prompt, active and intelligent.

I have done my graduation from [university name] and scored above [percent] %.

I also possess a MBA degree from [university name] to justify for this job. 

I have attached the resume along with this job application to prove for my abilities to work in the role of [designation].

I would like to inform you that I do have a professional experience of nearly [timespan] years. 

I have worked in different work profiles and have been successfully able to meet the expectations of all the companies. 

Finally, I would like to request you to consider this application letter of mine and permit me to come for the interview. 

I will be eagerly waiting for your response on [email id] or [contact number]. 

Thank You for Your Patience,

Yours Respectfully,

[Your name] 

[Signature]

[Date]

Letter Template: 8

Respectfully Email Closing

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Requesting for approval of Resignation

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

This is to bring to your kind notice that I [your name] working in the position of customer service executive in your esteemed banking organization have taken decision from this responsible post. It is with great sadness and regret; I am submitting this application to [name of the reporting name] who is my esteemed employer.

I am thankful for the opportunity granted to me to work and contribute as a customer service executive. This job opportunity has not only enabled me to grow professionally but personally as well in all these [timepsan] years.  

I will never forget the day I had come for the interview in your organization and I am thankful for making the interview comfortable for me.

Over here from thee joining day till today, I have got the right working environment. I am feeling that I am the luckiest person to get excellent colleagues and team manager. I am extremely happy with the support that I got from [name of team manager] who is my team manager. 

I am extremely happy with the opportunities that I have got over here as a customer service executive. Yet, I would like to move ahead in my career. I moved forward my application for studying MBA from [university name]. I have cleared the admission test and I have been permitted to join the classes from [joining date of classes].

I am hoping that after the completion of the course, I will get back in to your banking industry with a better position. 

I am ready to serve the notice period of two weeks and ready to fulfill the necessary resignation formalities through the paperwork. 

Kindly contact me for further details on [contact number] or send me an email to [email id]. I would be grateful. 

I will be waiting for your resignation approval…

Thanking You,

Respectfully Yours,

[Your name]

[ emp id]

[ signature]

[ date]