Sending Quotation Email Sample: 5+ Templates Ready to Use

A quotation letter is a formal letter in which the price of a specific product or service is quoted. When a customer requests a quotation letter, the seller or service provider sends one. A quotation letter can serve several functions. It can be used to estimate the approximate cost and expenditure involved in purchasing a single item or multiple items, as well as for company reimbursement for a specific product or service.

Sending Quotation Email Sample: 1

Dear [mention the name of the recipient]

For the past [number of years] years, I have worked as a [post]. I’m looking for short-term certificate courses to help me upskill and meet the expanding needs of my company. I discovered your institute and found it to be extremely promising and efficient.

We’ll focus on completing a few more formalities, such as your [mention the background check, drug screening, reference check, and so on], and we hope to have you settled into your new role by [mentioning the recipient’s start date].

Continue reading to learn more about this opportunity and, hopefully, to find answers to any remaining questions.

To get you started, [mention the name of the company or organization] will pay you [mention the dollar amount of the recipient’s salary] per [hour, year, etc.]. Beginning on [first pay period date], you can expect to be paid [weekly, biweekly, monthly, etc.].

As the [mention the job title], you will report to [mention the manager or supervisor’s name and title] at [workplace location] from [mention the hours of day, days of week]. Your daily responsibilities will include [a summary of job duties and responsibilities].

You will be a regular employee of [company name] with benefits such as [medical insurance, 401(k), paid time off, and so on].

Regards,

[Mention the name or company of the sender]

[Mention the signature or logo of the sender, if any]


Sending Quotation Email Sample: 2

Dear [mention the name of the recipient]

[Mention the organization or company’s name] is pleased to offer you the [full-time, part-time, etc.] position of [mention the job title] with an expected start date of [start date], subject to [background check, drug screening, and so on].

As the [job title], you will be responsible for [briefly mention job responsibilities and expectations of the recipe ent].

You will report directly to [manager/supervisor name and title] at [workplace location]. Working hours begin at [time of day, day of week].

The starting salary for this position is [dollar amount] per [mentioned total hour or year, etc.]. Payment is made [mentioned the frequency, such as weekly, biweekly, or monthly] by [mentioned the mode, such as direct deposit or check, etc.] beginning on [first pay period date]. You will also be eligible for [discuss potential additional compensation].

[Insert the name of the company or organization] offers a comprehensive benefits package that includes [details about medical insurance, 401(k), paid time off, and so on].

Your employment with [mention the name of the business or company] will be on an at-will basis, which means you and the company can end it at any time, with or without cause or advance notice.

You’ll also have access to fantastic perks like [additional offerings like a game room, snack bar, and so on]!

Please keep in mind that this is not a legally binding offer. You and [company name] have the right to terminate employment at any time for any reason as an at-will employee.

[Company name] is thrilled to have you on board! If you have any questions, please contact us at any time, and we will be glad to help.

Regards,

[Mention the name or company of the sender]

[Mention the signature or logo of the sender, if any]


Sending Quotation Email Sample: 3

Dear [mention the name of the recipient]

We are delighted to offer you the [mentioned the full-time, part-time, etc.] position of [job title] at [mentioned the name of the company or organization] with a start date of [mentioned the recipient’s start date of work], subject to [mentioned the background check, I-9 form, and so on]. You will report directly to [mention the name of the manager or supervisor] at [mention the location of the workplace]. We believe your skills and experience are a good fit for our company.

In this role, you will be expected to [briefly mention relevant job duties and responsibilities].

The annual starting salary for this position is [mention the amount of salary in dollars], payable on a [mention the monthly, semi-monthly, weekly, etc.] basis by [mention the direct deposit, check, etc.], beginning on [mention the first pay period day or date]. In addition to this starting salary, we’re offering you [discuss stock options, bonuses, commission structures, etc. — if applicable].

Your employment with [mentioned company or organization] will be on an at-will basis, which means that you and the organization can end the relationship at any time for any reason. This letter is not a written agreement or a guarantee of jobs for a specific time period.

You are also eligible for our benefits program as an employee of [Company Name], which includes [medical insurance, retirement account), vacation time, and other advantages that will be described in detail in the [employee handbook, orientation package, and so on].

Please sign and return this letter by [offer expiration date] to confirm your acceptance of this offer.

We are overjoyed to have you aboard! Please reach out to us anytime if you have any questions.

Regards,

[Mention the name or company of the sender]

[Mention the signature or logo of the sender, if any]


Sending Quotation Email Sample: 4

Dear [mention the name of the recipient]

I am writing in response to your job posting for a [mention the sender’s applied position] at [mention the company or organization’s name]. I started working in the hospitality sector as a guest services spokesperson for [mention the company name] more than [mention the total number of years] ago. While working there, I received several promotions. I’ve been a hotel manager for the past [number of years].

I possess the managerial and leadership skills required to be your next [mentioned position]. I keep my cool under pressure, have strong problem-solving skills, and have the communication skills needed to work with a wide range of personalities. I understand the pressures of being a [mentioned job], so I thrive in this environment. I understand the pressures of being a [mentioned job title], so I thrive in this environment. I use these qualities to handle escalations from guest and staff complaints and to resolve all problems satisfactorily. My performance evaluations consistently mention that I am exceptional in this area. I also oversee revenue and customer satisfaction strategies. I was in charge of several promotional campaigns that increased bookings by [percent]%.

Furthermore, I am fluent in several different languages, which allows me to communicate with more consumers and recruit more employees. I am fluent in French, Spanish, and Mandarin. In addition, I hold a Master’s degree in [mention the subject] management.

Thank you in advance for your time and consideration. I hope to speak with you shortly about the [job title] position and to provide more details about my experience and abilities.

Regards,

[Mention the name or company of the sender]

[Mention the signature or logo of the sender, if any]


Sending Quotation Email Sample: 5

Dear [mention the name of the recipient]

I hope things are going well for you. Your daughter or son [mention the name of the recipient’s daughter or son] is a [mention the grade of the recipient’s son or daughter] grade student at our school who is well-liked by her teachers. We’d like to bring your attention to your daughter’s outstanding tuition for the month of [mention the month or date]. You must deposit the [mention the months or date] fee this week. This is to ensure your child’s comfort.

If you submit the fee after the due date, you must pay a [mention the percentage]% late fee. As a result, we kindly ask that you submit the fee by the deadline. If the fee is not paid by the deadline, your child will be unable to attend school.

She is only allowed to come to class this week. We will be forced to deny her access to the classroom if you do not deposit it. This message includes a school fee voucher. If you cannot pay in full, an installment plan is available to you.

Fees can also be paid in installments, which have been included for your convenience. It is also possible to pay for it online. We will not provide a discount if there is another delay, and your child will be penalized. Please wait until [mention the date] this month.

Please disregard this message if you have already paid the fee. We make every effort to ensure that your child has a bright future. Please visit the administration office if you require any additional information.

Thank you kindly.

Regards,

[Mention the name or company of the sender]

[Mention the signature or logo of the sender, if any]


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